Email Migration is a simple process where businesses move email from one host to another. Businesses can make migration decisions for various reasons, such as upgrading services or needing a new provider. Regardless of this change, businesses can still preserve their correspondences and contacts.

The key aspect of migration is to find reliable email hosting in Australia that ensures accountability and support during the whole process. Additionally, you also need to consider your domain and web hosting services to ensure an easy transition. But before you start your migration, let us first understand how the whole migration process works.

Steps to Migrate Email Server

1.      Create a New Account With the Best Email Hosting in Australia

This step is like an installation step: You need to create an account with the email host of your choice. Before you create an account, you need to ensure that you have an active domain. The domain should be active in your old account, and the OTP will be delivered there.

Always ensure you choose an IMAP-supported email hosting provider. It will allow you to access mail through multiple devices and ensure up-to-date synchronisation.

2.     Configuring DNS Records

Before you move towards migration, you need to check for specific configurations.

• In-line account records like account ID and password
• Once you provide a DNS host, navigate through their webpage
• The nameserver record of the domain
• Check for current records of DNS
• Check necessary entries in the new provider under DNS documentation
• Get your DNS record updated and ensure it is updated
• Check for DNS modification by sending mail from one account to another

3.     Configuration of New Email Account

You can use intermediary software as it helps with multiple accounts using one platform. Therefore, you can add and use both a new account and an old one if needed. Once the migration process is complete, you can delete the old account from the intermediary account.

Though this step might look complicated if followed, the migration will be easy. Follow these steps for easy migration in email hosting –

• Log in with your email account ID and password, and ensure SMTP (outgoing emails), and POP3 and IMAP (incoming emails) are properly set up.
• Use a drag-and-drop approach by selecting everything in a mailbox on the old email address and dragging it to the corresponding mail box on the new email address.

Some providers like Gmail offer semi-automated migration for widely used hosting providers.

4.    Migration Step

• Choose the mail you wish to migrate.
• You can do single select or multiple, but single select avoids a system crash.
• Download the old inbox from the old server (locally) and then click on the migration option to transfer it to a new account.

Conclusion

Ensure you don’t miss out on migration just because you think the process is burdening. Migration of the server is simple if followed systematically. Most email providers ensure complete support for migration.

Always ask and ensure the reliability of support before you buy a new email hosting server. Most email hosting providers don’t charge for migration, making the process cost-effective as well.

So don’t hesitate to explore and find a new email hosting provider if you’re not satisfied. Email is an essential medium of communication, and your business deserves the best email hosting in Australia.